Practice Policies

General Data Protection Regulations (GDPR)

Under the data protection regulations introduced on 25 May 2018, we will continue to contact patients via text messages regarding the delivery of care if they have provided consent to do so.

Sending messages from practices about recommended treatment for the management of a specific health issues is defined under GDPR as providing appropriate care for patients, not marketing purposes.

If you would like to opt out of any future contact via text messaging, then please complete the form and indicate in the marked section.

gdpr

 

Data Protection Officer

Beacon Medical has appointed Barry Jackson to be the Data Protection Officer (DPO).  He is employed by N3i and can be contacted through their service desk on phone: 0300 002 0001 or email: N3i.support@nhs.net

Summary Care Record

The Summary Care Record (SCR) is a nationwide NHS computer system.  It is an electronic record which contains information about the medicines you take, allergies you suffer from and any bad reactions to medicines you have had.

 
Why do I need a Summary Care Record?

Storing information in one place makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed.

This information could make a difference to how a doctor decides to care for you, for example which medicines they choose to prescribe for you.

 
Who can see it?

Only healthcare staff involved in your care can see your Summary Care Record. 

 
How do I know if I have one?

Over half of the population of England now have a Summary Care Record. You can find out whether Summary Care Records have come to your area by looking at our interactive map or by asking your GP.

 
Do I have to have one?

No, it is not compulsory. If you choose to opt out of the scheme, then you will need to complete a form and bring it along to the surgery. You can use the form at the foot of this page.

 
Your information and responding to coronavirus (COVID-19)

Please click here to find out more about how GPs and other health and social care organisations may use your information within the health and social care system to protect you and others during the Coranavirus (COVID-19) outbreak with regard to your Summary Care Record.

More Information

For further information visit the NHS Summary Care Records pages

Opt Out Form

 

Your data, privacy and the law - how we use your medical records (GDPR)

Beacon Medical handles medical records according to the laws on data protection and confidentiality.

We share medical records with health professionals who are involved in providing you with care and treatment.  This is on a need to know basis and event by event.

Some of your data is automatically copied to your summary care record.

We may share some of your data with local out of hours, urgent or emergency care services.

Data about you is used to manage national screening campaigns such as flu, cervical cytology and diabetes prevention.

Data about you, usually de-identified, is used to manage the NHS and make payments.

We share information when the law requires us to do so, for instance when we are inspected, reporting certain illnesses or safeguarding vulnerable people.

Your data is used to check the quality of care provided by the NHS.

We may also share medical records for the purpose of medical research.

Beacon Medical's data protection officer is Jenny MacDougall.

For more information, please speak to a receptionist. 

Privacy information leaflet for children

 

Confidentiality & Medical Records

The practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:

  • To provide further medical treatment for you e.g. from district nurses and hospital services.
  • To help you get other services e.g. from the social work department. This requires your consent.
  • When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.

Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

 

Data Choices

Your Data Matters to the NHS

Information about your health and care helps us to improve your individual care, speed up diagnosis, plan your local services and research new treatments. The NHS is committed to keeping patient information safe and always being clear about how it is used.

 
How your data is used

Information about your individual care such as treatment and diagnoses is collected about you whenever you use health and care services. It is also used to help us and other organisations for research and planning such as research into new treatments, deciding where to put GP clinics and planning for the number of doctors and nurses in your local hospital.  It is only used in this way when there is a clear legal basis to use the information to help improve health and care for you, your family and future generations.

Wherever possible we try to use data that does not identify you, but sometimes it is necessary to use your confidential patient information.

 
You have a choice

You do not need to do anything if you are happy about how your information is used. If you do not want your confidential patient information to be used for research and planning, you can choose to opt out securely online or through a telephone service. You can change your mind about your choice at any time.

 
Will choosing this opt-out affect your care and treatment?

No, choosing to opt out will not affect how information is used to support your care and treatment. You will still be invited for screening services, such as screenings for bowel cancer.

 
What do you need to do?

If you are happy for your confidential patient information to be used for research and planning, you do not need to do anything.

To find out more about the benefits of data sharing, how data is protected, or to make/change your opt-out choice visit www.nhs.uk/your-nhs-data-matters

Patient Leaflet

 

Freedom of Information

Information about the GPs and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.

 

Access to Records

In accordance with the Data Protection Act 1998 and Access to Health Records Act, patients may request to see their medical records. Such requests should be made through the practice manager and may be subject to an administration charge. No information will be released without the patient consent unless we are legally obliged to do so.

 

Zero Tolerance Policy

The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.

Please see our zero tolerance statement for further details.